University of California, Riverside Academic Personnel eFile System
 


Deployment News and Notes
Academic Personnel- Best Practices
Understanding eFiles and Snapshots
Using the eFile System
Roles and Routing & Gaining Access
On-line and Classroom Training
User Support, Questions, and Contacts
FAQs and Glossary
Privacy and Confidentiality

   
 

Understanding eFiles and Snapshots

The eFile
The eFile serves as a living Academic record. It is an ongoing file that can be easily accessed by faculty members to enter / update their own data in the eFile as their academic career progresses. The eFile system allows faculty members to update their information any time of the day or night and from any location that provides Internet access. This helps to ensure that a faculty member will have the most up-to-date academic personal record.

The eFile system is a centralized repository that contains faculty members' most current profiles. It consists of 5 main parts:

  1. The eFile
  2. The Snapshot
  3. Departmental Routing and Roles
  4. College Office Routing and Roles
  5. Academic Personnel Office/Senate Routing and Roles

The Snapshot
The "Snapshot" is generated by information being drawn from the eFile system to support a particular academic action at a specific point in time. Snapshots are different from the eFile itself in that Snapshots are "frozen", meaning they cannot be changed without being properly routed and approved by departmental academic personnel and the candidate. Once completed, the Snapshot is then routed through the department, college dean's office, Academic Personnel Office, CAP (Senate), and to the Vice Provost for Academic Personnel (certain files may require approval by the EVCP and/or Chancellor).

 

 


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