Deployment News and Notes

The Academic Personnel eFile system has been in operation for over a year. It began with a Steering Committee and a Working Group meeting to develop specifications and requirements for a system that will evolve to process academic actions for all UCR faculty.

Milestones and Events

• Fall 2006 - The eFile system pilot for faculty Merit files began
• June 2007 - The eFile system pilot was completed with 5 Merit files electronically routed and evaluated.
• Spring and summer 2007 - Many training sessions were held for both faculty and staff in order to prepare for a phase 1 deployment of Merits for CHASS and CNAS departments.
• Fall 2007 - Phase 1 deployment of Merits began with CHASS and CNAS departments; some departments participating and processing all Merits through the eFile system and some departments processing just one Merit through the eFile system.
• Summer 2008
  - Deployment of functionality allowing faculty to create and generate Merit Snapshots and route them for review.
  - Deployment of functionality to ensure that a Department Chair can view Snapshots with appropriate privacy/security considerations.
  

• As of April 2008, there are 340 eFiles, 88 Snapshots in the eFile system and 60 Snapshots have been completely routed through the online system with a final decision from the Vice Provost
• Departments have begun routing Snapshots through the eFile system for review (as part of Phase 1 deployment).
• The Steering Committee and Working Groups are working on upgrades to the eFile system to support:
  • Ability for Faculty to create and generate their own Snapshot
  • Promotions and Advancements for Senate Faculty
  • Ability to designate an Acting Chair in the case that the Chair is the Candidate
  • Automated email notifications for Department, College, and Academic Personnel Office routing
  • Creative Activities, CV and Biosketch generator, and search/query tools
• Almost 25,000 publications have been entered into eFile, with almost 70,000 authors/co-authors entered to support those publications.
• Over 100 faculty have been trained to use the eFile system.
• ALL Departmental AP Staff Trained on eFile Data Entry and Snapshot.